MINIMA Media — Terms and Conditions
MINIMA is owned and controlled by Khawer Carr.
1. Definitions
Client: the individual or business commissioning services from MINIMA.
Services: website design, logo design, branding, and marketing materials, including any related consultation, as agreed in the Proposal.
Proposal: the quote, scope of work, or written agreement summarising the Services, pricing, and timeline for a specific project.
Deliverables: the final files, designs, or assets produced by MINIMA as part of the Services.
Working Files: source files (e.g. layered design files, editable documents) used to produce the Deliverables.
2. Scope of Work
2.1. The Services provided will be as set out in the Proposal agreed between MINIMA and the Client. Any work outside this scope will be treated as additional and charged separately.
2.2. Proposals are estimates based on the information provided by the Client at the time. If project requirements change materially once work has begun, MINIMA reserves the right to revise the price and/or timeline accordingly.
3. Payment Terms
3.1. Unless otherwise agreed in writing, payment is due as follows:
- 40% deposit is payable upon acceptance of the Proposal. This secures the project in MINIMA’s schedule and reserves the agreed timeline.
- 40% is due once all required materials, content, and assets have been received from the Client and work formally commences.
- The remaining 20% is due upon completion, before final Deliverables and Working Files are released.
3.2. The gathering of materials (such as content, images, brand assets, and access credentials) does not itself constitute the commencement of work. Work is deemed to have commenced once MINIMA begins active design or development on the project.
3.3. For larger projects, payment may be split into milestone instalments as set out in the Proposal.
3.4. Deposits are non-refundable once work has commenced, except where MINIMA fails to deliver any part of the agreed Services.
3.5. Late payments may incur interest at 2% per month on the overdue balance, and MINIMA reserves the right to pause work until outstanding invoices are settled.
3.6. Prices are exclusive of VAT unless stated otherwise.
4. Revisions
4.1. Each Proposal includes a set number of revision rounds, as specified in the Proposal. Additional revisions beyond this will be charged at MINIMA’s standard hourly or project rate.
4.2. Revision requests should be consolidated and submitted in writing to avoid delays.
5. Client Responsibilities
5.1. The Client agrees to provide timely feedback, content, and materials (such as text, images, and brand assets) required to complete the Services.
5.2. Delays caused by the Client in providing feedback or materials may extend the project timeline accordingly, and MINIMA is not liable for delays arising from this.
5.3. The Client warrants that any content, images, logos, or materials they supply do not infringe the intellectual property rights of any third party, and agrees to indemnify MINIMA against any claim arising from their use.
6. Intellectual Property and Ownership
6.1. Full ownership of the final Deliverables transfers to the Client upon receipt of full payment.
6.2. Until full payment is received, all Deliverables and Working Files remain the property of MINIMA, and the Client may not use, publish, or distribute them.
6.3. MINIMA retains the right to showcase completed work (including designs, websites, and marketing materials) in its portfolio, on its website, and on social media, unless the Client requests confidentiality in writing before the project begins.
6.4. Working Files (such as native design files) are only provided if agreed in the Proposal or purchased separately. Standard packages include final exported files only (e.g. PNG, JPG, PDF, or a live website).
6.5. Any third-party assets used in a project (such as stock photography, fonts, or plugins) remain subject to their own licensing terms, and it is the Client’s responsibility to maintain any ongoing licences required for continued use.
7. Website-Specific Terms
7.1. Where the Services include website design, the Proposal will specify whether hosting, domain registration, and ongoing maintenance are included or are the Client’s separate responsibility.
7.2. MINIMA is not responsible for third-party platform outages, hosting provider issues, or costs charged by external platforms (e.g. domain registrars, hosting providers, or website builders).
7.3. Unless a maintenance package is agreed, MINIMA is not responsible for the website’s performance, security, or content updates after project completion and handover.
8. Timelines
8.1. Estimated timelines will be provided in the Proposal. These are estimates only and may be affected by factors outside MINIMA’s control, including Client delays, third-party providers, or unforeseen circumstances.
9. Cancellation
9.1. Either party may cancel a project with written notice.
9.2. If the Client cancels after work has begun, they remain liable to pay for all work completed up to the point of cancellation, calculated on a pro-rata basis against the total Proposal value.
9.3. If MINIMA cancels a project other than for reasons of Client default or non-payment, any deposit paid for work not yet completed will be refunded.
10. Limitation of Liability
10.1. MINIMA will use reasonable skill and care in delivering the Services but does not guarantee specific business outcomes (such as sales, traffic, rankings, or conversions) resulting from the Deliverables.
10.2. MINIMA’s total liability arising from any project shall not exceed the total fees paid by the Client for that project.
10.3. MINIMA is not liable for indirect or consequential losses, including loss of profits, business, or goodwill.
10.4. Nothing in these terms limits liability for death, personal injury caused by negligence, or fraud.
11. Confidentiality
11.1. Both parties agree to keep confidential any non-public business information shared during the course of the project, and not to disclose it to third parties without written consent, except where required by law.
12. Force Majeure
12.1. Neither party shall be liable for delays or failure to perform obligations caused by circumstances beyond their reasonable control, including illness, technical failures, or events affecting third-party service providers.
13. General
13.1. These Terms and Conditions, together with the relevant Proposal, form the entire agreement between MINIMA and the Client for the project in question.
13.2. No variation to these terms is valid unless agreed in writing by both parties.
13.3. These Terms and Conditions are governed by the laws of England and Wales, and any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
For any questions relating to these Terms and Conditions, please contact: info@minima.life